Quality Inspection

A Quality Inspection is a formal check of items against defined quality criteria. It can be performed when receiving goods, during manufacturing, or before delivery.

Creating a Quality Inspection

1. Go to Quality > Quality Inspection and click New.
2. Select the Reference Type: Incoming (Purchase), Outgoing (Sales), In Process (Manufacturing).
3. Select the Reference Document:

- Purchase Receipt for incoming inspection

- Work Order / Job Card for in-process inspection

- Delivery Note for outgoing inspection

1. Select the Item being inspected.
2. Enter the Inspection Quantity (sample size or full quantity).
3. Select the Quality Inspection Template (if defined).
4. Enter inspection Readings/Results for each parameter:

- Parameter: What is being checked (e.g., "Dimensions", "Color", "Functionality")

- Specification: The acceptable standard

- Actual Value: The measured result

- Status: Accept or Reject

1. Click Save and Submit.

Inspection Status

Inspection Templates

Create reusable inspection templates:

1. Go to Quality > Quality Inspection Template.
2. Define parameters to check for specific items or item groups.
3. When creating an inspection, select the template — all parameters are pre-filled.

Non-Conformance

When an inspection fails:

1. A Non-Conformance Report can be created.
2. Details of the defect are recorded:

- Defect Type: What went wrong

- Root Cause: Why it happened

- Corrective Action: How it's being fixed

- Preventive Action: How to prevent recurrence

1. The non-conformance is tracked until resolution.

Quality and Stock

• Accepted: Stock is received into inventory (or shipped to customer).
• Rejected: Stock may be returned to supplier or quarantined for further review.
• The Rejected Warehouse can be configured for rejected items.

Related Topics

• Purchase Receipt
• Delivery Note
• Work Order
• Batch