YousrERP User Guide
Introduction Setup
Accounting Buying Selling & CRM Stock / Inventory Manufacturing Assets Quality Projects ZATCA E-Invoicing
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Stock Entry

A Stock Entry records any movement of inventory — receiving goods, issuing materials, transferring between warehouses, or adjusting stock.

Types of Stock Entries

Entry Type Purpose Typical Source
Material Receipt Receiving items into stock Purchase Receipt, Manufacturing
Material Issue Issuing items out of stock Manufacturing, Project consumption
Material Transfer Moving items between warehouses Warehouse-to-warehouse transfer
Manufacture Receiving finished goods from production Work Order completion
Repack Breaking bulk or repackaging items Repackaging operation
Send to Subcontractor Sending raw materials to subcontractor Subcontracting Purchase Order
Material Transfer for Manufacture Issuing raw materials for production Work Order

Creating a Stock Entry

  1. Go to Stock > Stock Entry and click New.
  2. Select the Purpose (Material Receipt, Material Issue, etc.).
  3. Set the Posting Date.
  4. Add items in the Items table:

- Item Code, Quantity, Warehouse

- For transfers, add source and target warehouses:

- Source Warehouse (from where stock is taken)

- Target Warehouse (where stock goes)

  1. Click Save and Submit.

Creating from Other Documents

Stock Entries can be created from:

  • Purchase Receipt: Receiving purchased goods
  • Work Order: Issuing raw materials or receiving finished goods
  • Delivery Note: Shipping goods to customers
  • Subcontracting PO: Sending/receiving from subcontractor

Material Transfer

To move stock between warehouses:

  1. Create a Stock Entry with Purpose: Material Transfer.
  2. For each item row:

- Source Warehouse: Where stock is taken from

- Target Warehouse: Where stock is going

- Quantity: Amount to transfer

  1. Submit — stock is deducted from source and added to target.

Accounting Impact

  • Material Receipt: Debit Stock, Credit Stock Received But Not Billed
  • Material Issue: Credit Stock, Debit appropriate expense/asset account
  • Manufacture: Debit Finished Goods Stock, Credit Work in Progress
  • Repack: Transfers value between item accounts