Amending Purchase Order After Submit

If you need to change a Purchase Order after it has been submitted (e.g., change quantities, prices, or add/remove items), you can use the Amend function.

How to Amend a Purchase Order

1. Open the submitted Purchase Order.
2. Click the Amend button.
3. A new Purchase Order is created as an amended version:

- The original PO remains in the system with status Cancelled.

- The amended PO has a new reference number.

- It links back to the original PO.

1. Make the required changes.
2. Save and Submit.

Important Notes

• Only submitted documents can be amended.
• Amending creates a new document — the original is cancelled.
• Any linked Purchase Receipts or Invoices are NOT automatically updated on the amended PO.
• You may need to also amend linked documents.
• Use amendment history to track changes.

Alternatives

• If only minor changes are needed and no downstream documents are linked, you can Cancel the original and create a new PO.
• For ongoing changes, consider using Blanket Orders which allow multiple POs against a single agreement.

Related Topics

• Purchase Order
• Amending Sales Order