Payment Request

A Payment Request is a formal request for payment within the organization. It is used when someone needs to approve a payment before it is processed.

When to Use Payment Requests

• An employee submits an expense that needs approval
• A department requests payment to a supplier
• A customer refund needs management approval
• Cash advance requests from employees

Creating a Payment Request

1. Go to Accounting > Payment Request and click New.
2. Select the Payment Request Type: Inward (receiving) or Outward (paying).
3. Select the Party Type and Party.
4. Enter the Amount.
5. Optionally link to a reference document (Purchase Invoice, Expense Claim, etc.).
6. Select the Mode of Payment.
7. Click Save.

Payment Request Workflow

1. Draft: The request is created and saved.
2. Approval: The request goes through an approval process (if configured).
3. Payment: Once approved, a Payment Entry is created from the request.
4. Completed: Payment is made and the request is closed.

Creating a Payment Entry from a Request

1. Open the approved Payment Request.
2. Click Create > Payment Entry.
3. The payment entry is pre-filled with the request details.
4. Review and Submit.

Related Topics

• Payment Entry
• Advance Payment Entry