Payment Entry

Payment Entry is used to record payments made by customers (incoming) or to suppliers (outgoing). It handles various payment methods including bank transfers, cash, and cheques.

Types of Payment Entries

Creating a Payment Entry

1. Go to Accounting > Payment Entry and click New.
2. Select the Payment Type: Receive, Pay, or Internal Transfer.
3. Select the Party Type and Party (Customer, Supplier, Employee, etc.).
4. Choose the Mode of Payment (Bank Transfer, Cash, Cheque, etc.).
5. Enter the Amount received or paid.
6. Select the Account from/to which payment is made (Bank or Cash account).
7. Select the invoice(s) being paid in the Payment References table.
8. Click Save and Submit.

Payment References

The Payment References table shows all outstanding invoices for the selected party. You can:

• Allocate the payment against one or more invoices
• Write off small differences if applicable
• See the Outstanding Amount for each invoice
• See the Allocated Amount being applied

Multi-Currency Payments

If the customer or supplier uses a different currency:

• The payment amount is recorded in the party's currency
• The exchange rate is applied to convert to company currency (SAR)
• Any exchange gain/loss from rate differences is automatically calculated

Advance Payments

If a customer pays before an invoice is created, or you pay a supplier in advance, use Advance Payment Entry.

Payment Against Multiple Invoices

A single payment can be allocated against multiple invoices. The system tracks how much of each invoice has been paid and how much remains outstanding.

Related Topics

• Payment Request
• Payment Reconciliation
• Advance Payment Entry