Journal Entry

A Journal Entry is a record of a financial transaction. In YousrERP, Journal Entries are used for all accounting entries — from simple transfers between bank accounts to complex multi-account adjustments.

Types of Journal Entries

Creating a Journal Entry

1. Go to Accounting > Journal Entry and click New.
2. Select the Entry Type (default: Journal Entry).
3. Set the Posting Date.
4. Add rows for each debit and credit:

- Select the Account for each row

- Enter Debit or Credit amounts

- Optionally select Party (Customer/Supplier) for AR/AP accounts

- Add Cost Center if applicable

1. Ensure Total Debit = Total Credit (the "Difference" should be zero).
2. Click Save and Submit.

Important Fields

• Voucher Type: The type of journal entry (determines default accounts).
• Reference Number: A unique reference, like a cheque number or invoice number.
• Reference Date: The date on the source document.
• User Remark: Internal notes about the transaction.
• Is Opening Entry: Check if this is for opening balances (affects reporting).

Journal Entry from Other Documents

Journal Entries can also be created automatically from:

• Purchase Invoices (stock impact)
• Sales Invoices (revenue and COGS)
• Payment Entries (bank and party accounts)
• Asset transactions (depreciation, disposal)

Inter-Company Journal Entries

If you have multiple companies, you can create Inter-Company Journal Entries that affect accounts in both companies simultaneously.

Related Topics

• Journal Entry Template
• Credit Note
• Debit Note